Privacy Policy & Notice of Privacy Practices

 

Important: This notice explains how your medical information may be used and shared, and how you can access it. Please read it carefully.

 

Our Promise to Protect Your Health Information

 

Your health information is personal, and we are committed to safeguarding it. This notice applies to all medical records we receive or maintain and explains your rights as well as our responsibilities under the law.

 
Protecting Your Protected Health Information (PHI)

"Protected Health Information" (PHI) includes any details that identify you and relate to your past, present, or future physical or mental health, or the care you have received. We follow strict rules to protect your PHI and will only use or share the minimum amount necessary to fulfill a specific purpose, unless otherwise required by law.

 
How We May Use and Share Your PHI

We may use or disclose your PHI for the following purposes:

 

For Your Care and Our Operations

Your PHI may be shared with doctors, nurses, and other healthcare professionals involved in your care, as well as outside service providers who support your treatment. It may also be used as needed for our clinic’s operations, such as improving services or coordinating care. Appointment reminders may be sent in accordance with your communication preferences.

 

When Authorization Is Required

For any purpose beyond treatment or healthcare operations, we will generally obtain your written authorization before using or sharing your PHI. However, certain situations allow us to disclose your information without prior consent, including:

  • When required by law
  • For public health and safety reasons
  • To prevent or reduce a serious threat to you or others
  • Other circumstances permitted by federal or state regulations

 

Your Rights Regarding Your PHI

You have specific rights concerning your medical information:

 

Requesting Restrictions

You may ask us to limit how your PHI is used or disclosed. While we are not required to agree, we will follow any restrictions we accept, except in emergencies or when required by law.

 

Choosing How We Contact You

You may request that we communicate with you at a different address or by alternative methods. We will honor reasonable requests.

 

Accessing Your Records

You may inspect or obtain copies of your PHI by submitting a written request. Unless limited by law or medical judgment, we will respond within 30 days. If access is denied, we will explain why. You may request copies of specific portions of your record.

 

Requesting Corrections

If you believe your PHI is incorrect or incomplete, you may request an amendment in writing. We will respond within 60 days and explain any denial. Approved changes will be shared with others who need updated information.

 

Requesting a Record of Disclosures

You can request a list of PHI disclosures we have made, excluding those related to your treatment, clinic operations, or those required by law. We will respond within 60 days.

 

Changes to This Policy

We may update this notice as allowed by law, including reflecting changes in regulations. Any updates will be available to you on your next visit, and you may request a paper or electronic copy at any time.

 

Contact Information

For records requests, please call our office during business hours. For privacy-related questions or concerns, please send a written letter to our mailing address. Adira Clinic, 1450 E Summitry Circle, Katy, TX 77449. A message may be left for our Executive Director. Your call will be returned within 7 business days.

832-979-1355.